HEB Aviation Tracking

Flight log

Enter a flight from your phone

Date Customer Route Block out

Block in

Block time Hobbs start Hobbs end Billed flight hours Instructor hours Instructor bill rate Paid with Notes

Date	Customer	Block	Hobbs	Aircraft $	Instructor $	Total billed	Instructor payable

Schedule

Book clients on the calendar

Staff can create clients, block unavailable time, and schedule bookings here.

Unavailable date

Block type

Time section Whole day

Start time End time

Applies to Repeat Reason

Date Start time End time Customer Assigned instructor Lesson type Status Notes

Choose times from the dropdowns for faster scheduling on iPad and Mac.

Date	Time	Unavailable reason

Date	Time	Customer	Lesson	Status

At a glance

Live operating snapshot

Admin Financials

Revenue, liabilities, and instructor payable

Customer	Deposit $ left	Flight hrs left	Instructor hrs left	Total billed	Instructor payable

Invoices

Client billing and payment tracking

Invoice	Customer	Amount	Paid	Balance	Status	Link

Reporting

Billing health and operating watchlist

Customer	Deposit $ left	Flight hrs left	Instructor hrs left	Status

Expenses

Track aircraft operating costs

Date	Category	Vendor	Amount	Reference

Maintenance

Track MX, inspections, and squawks

Date Category Status Title Current Hobbs Due Hobbs Due date Cost Notes

Date	Category	Title	Status	Due	Cost

QuickBooks Sync

Prepare accounting and client payments integration

This app can become your operations system while QuickBooks Online handles invoices, payments, and accounting. The next integration step is Intuit OAuth plus customer and invoice sync.

Push new clients to QuickBooks as customers
Create invoices for deposits, flight time, and instructor time
Send QuickBooks payment links to clients
Reconcile paid invoices back into this app

Not connected yet

OAuth and invoice sync have not been set up in this local MVP yet.

Audit

Shared sign-ins and cloud saves

When	Who	Action	Detail

Profiles

Admin, instructor, and client access

Name	Role	Linked customer

Settings

Business defaults

Aircraft tail number Aircraft hourly rate Instructor name Instructor rate billed to customer Instructor pay rate you owe Instructor hrs per flight hr Default billing basis Default fuel surcharge Business notes

New rates only apply to new auto-calculated deposits. Existing deposits keep the hours they were created with.

Package	Deposit $	Flight hours	Instructor hours

Customers

Add customer and prepaid balance

Customer name Phone Email Initial cash deposit Initial prepaid hours Leave at `0` to auto-calculate from the cash deposit. Initial instructor hours Leave at `0` to auto-calculate from the cash deposit.

If you enter deposit dollars and leave hours at `0`, the app will convert the cash into flight and instructor hours using your current package settings.

Auto-convert preview will appear here when you enter a cash deposit.

Rate plan note Notes

Customer	Deposit $	Flight hours left	Instructor hours left	Status

Deposits

Top up an existing customer

Customer Add cash deposit Add hours Leave at `0` to auto-calculate from the cash deposit. Add instructor hours Leave at `0` to auto-calculate from the cash deposit.

Cash-only deposits auto-convert to flight and instructor hours when both hour fields are left at `0`.